DeSales Dining/Catering/Sodexo have recently launched CaterTrax! It is an online ordering platform for catering. This makes it so you can see options, pricing, and place your orders right on the site, instead of sending an email.
Please review the rest of this email for important information about ordering catering as a DSO. There are some specific things that pertain to DSOs that I want to make sure you are aware of before placing an order. I apologize for the long email in advance.
Loggin in:
The website is https://desales.catertrax.com/. You will need to create an account to be able to place an order. It is preferred if there is one designated person from your organization that makes the catering orders, but anyone who is placing an order needs their own account. Create the account using your DeSales email. In the Department section, put DSO (for DeSales Student Organization). Catering orders for DSOs MUST be made by a student, your advisor cannot place catering orders for your DSO.
Ordering:
When you go on the site, you will notice that there are two options to order from, Square Tomato and Flavors. Square Tomato is specifically for student clubs and organizations, but you can order from either option.
Square Tomato is a bit cheaper of an option and is PICK UP ONLY. It also comes with disposable utensils, cups, etc. depending on what you order & for how many, if you want extra, you can order that on the site. Note: Square Tomato can not be used for events that are in the DUC.
If you want to order something not on Square Tomato or you would like it delivered, you can order from Flavors. (Please note, there is now a delivery fee of $25 for catering being delivered anywhere on campus outside of the DUC (fee is waived inside the DUC). If you are ordering using SGA Budget Allocations, you do not need to worry, it will be covered if you requested and were approved for catering. But keep the fee in mind if you are using your fundraising account). If there is something that you want that you do not see on Flavors or you need something specific, you do a Custom Menu Request. In the box for the custom request, please also put how much money you were approved for from SGA for that request if relevant.
Placing the order:
When you get to Order Details, select on-site delivery for anywhere on Campus. Also in order details, PLEASE PUT YOUR DSO's NAME IN THE SPECIAL INSTRUCTIONS.
When it asks you for a payment method, select Department Account, and when it asks for an account number for the order, if it is being paid for from your SGA Budget Allocation, please put "SGA." If you are paying for it from your fundraising account, please put your fundraising account number. You will be able to add multiple accounts to your "wallet."
Once you place the order, it should give you the option to forward the order to an email. Please forward it to dso@desales.edu on all orders for your DSO.
If you have any questions or issues regarding ordering on CaterTrax you can reach out to Bruce Chickley. Any questions about your budget or fundraising accounts, please reach out to me.
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